New subject: how to use Census Redistricting Summary Files in Access

21 Mar 2011

In following Mara Kaminowitz's work steps, I'm stuck with instructions in the
Census document - '0FILE_STRUCTURE'. I am referring to page 2, instructions under
'For Access Users' -
a. using Access 2007 in Windows XP
b. Step 3 of Part 1 says 'Unzip the PL files you wish to load into Access and rename
the file extension to csv' - after extracting with WinZip, I simply renamed these
files to add .csv at end. File types remain 'PL file', as shown in Windows
explorer
c. Instructions in Part 2 seem to prepared for 2003 versions. When I try to follow similar
steps in 2007, the files renamed in previous step are not recognized

Any help will be appreciated.

Harun

Harun Rashid, AICP
Senior GIS Planner
BCD Council of Governments
1362 McMillan Avenue, Suite 100
North Charleston, SC 29405

T: 843.529.0400
F: 843.529.0305

www.bcdcog.org

-----Original Message-----
From: ctpp-news-bounces(a)chrispy.net [mailto:ctpp-news-bounces@chrispy.net] On Behalf Of
ctpp-news-request(a)chrispy.net
Sent: Friday, February 18, 2011 10:02 AM
To: ctpp-news(a)chrispy.net
Subject: ctpp-news Digest, Vol 84, Issue 24

Send ctpp-news mailing list submissions to
        ctpp-news(a)chrispy.net

To subscribe or unsubscribe via the World Wide Web, visit
        http://www.chrispy.net/mailman/listinfo/ctpp-news
or, via email, send a message with subject or body 'help' to
        ctpp-news-request(a)chrispy.net

You can reach the person managing the list at
        ctpp-news-owner(a)chrispy.net

When replying, please edit your Subject line so it is more specific
than "Re: Contents of ctpp-news digest..."

Today's Topics:

   1. How to use the Census Redistricting Summary File in Access
      (Mara Kaminowitz)
   2. Re: How to use the Census Redistricting Summary File in
      Access (Ed Christopher)
   3. Re: 2010 Population Data Release (Ed Christopher)
   4. Re: 2010 Population Data Release (wendell cox)

----------------------------------------------------------------------

Message: 1
Date: Fri, 18 Feb 2011 09:06:31 -0500
From: "Mara Kaminowitz" &lt;mkaminowitz(a)baltometro.org&gt;
Subject: [CTPP] How to use the Census Redistricting Summary File in
        Access
To: &lt;ctpp-news(a)chrispy.net&gt;
Message-ID: &lt;E7C1057941BA4C6AB416BCA0737364B2(a)bmc.net&gt;
Content-Type: text/plain; charset="us-ascii"

Since I have seen a lot questions about this I thought I would post my
personal notes. If your state hasn't come out yet I strongly suggest
downloading a different state and practicing. Once you get the method down,
it will be easy to repeat.

These instructions are for Access 2003 but I think they are similar for
Access 2007.

You will need the following documents. Download them to your computer and
keep them close at all times.

0FILE_STRUCTURE.pdf  found at
http://www2.census.gov/census_2010/01-Redistricting_File--PL_94-171/0FILE_ST
RUCTURE.pdf

0GEOID_Construction_for_Matching.pdf  found at
http://www2.census.gov/census_2010/01-Redistricting_File--PL_94-171/0GEOID_C
onstruction_for_Matching.pdf

pl94-171_tech_doc.pdf found at
http://www.census.gov/prod/cen2010/doc/pl94-171.pdf

1. Go to
http://www2.census.gov/census_2010/01-Redistricting_File--PL_94-171/ and
download the access document that matches your MS Access version, either
PL2010_Access.accdb or PL2010_Access2003.mdb.

2. In the same directory, go to the folder your state is in and download
everything in the folder.

3. Unzip the files.

4. Open the PDF called 0FILE_STRUCTURE.pdf. Read the first page, it has
useful information. The go to the section marked "For Access Users" on page
2. FOLLOW THESE INSTRUCTIONS EXACTLY.

5. After the tables are imported into Access, you should have the two data
tables and the geography table automatically joined by the LOGRECNO field.
...
 From here, you can use queries to extract tables on a
single geography and on the topics of your choice. Start a new query in design view.
I recommend
starting all queries by adding the entire geography table until you get a
feel for which fields you don't need.

6. SUMLEV is the field that will let you extract a particular geography,
such as tracts or counties. You can find a full listing of SUMLEVs under
Chapter 4 of pl94-171_tech_doc.pdf. So if you want a table that has all the
census tracts in your state, type "140" under the Criteria field of the
SUMLEV column in your query design.

7. The other two tables list your data fields. The table names are given in
the back of 0FILE_STRUCTURE.pdf.

8. Export the query to the format of your choice - Excel, dbf, txt, ect.
Note that only the newest Excel program will handle more than 65,000
columns.

9. If you are using the data in GIS, you will need to construct a GEOID
field to match the one in the shapefile. The file
0GEOID_Construction_for_Matching.pdf provides formulas for doing this.
Concatenate the fields found in the geography half of your exported table
into a GEOID field.

10. Analyze! Analyze! Analyze!

TIP: Compare the number of records in your shapefile with the numbers of
records in your exported table to make sure the table was extracted
correctly.

Hopefully these steps make things less confusing, not more. Good luck!

Mara

Mara Kaminowitz
GIS Analyst
.........................................................................
Baltimore Metropolitan Council
Offices at McHenry Row
1500 Whetstone Way
Suite 300
Baltimore, MD  21230
410-732-0500 ext. 1030
 <mailto:mkaminowitz@baltometro.org> mkaminowitz(a)baltometro.org
 <http://www.baltometro.org/> www.baltometro.org

  _____

Confidentiality Statement

This message may contain legally privileged and confidential information
that is intended only for the use of the recipient(s) named above. If you
are not an intended recipient, taking any action based on the contents of
this message is strictly prohibited. Please immediately notify the sender if
you have received this message in error.

RE: how to use Census Redistricting Summary Files in Access