A question came in regarding contracting language and teams with Universities vis a vis
the RFP for Commuting in America IV. Below is the essence of the question and the answer.
As a state university, we are subject to certain
statutory limits on things like insurance, indemnity, etc. We
also must allow our students and faculty to publish freely so often we
need minor tweaking of certain IP or Copyrights language. We are
wondering how to address this at the proposal stage? Is it allowable to
take any exceptions to RFP language at this stage? How should we
address? Typically we have successfully negotiated compromise language,
but there are instances of RFPs where no exceptions are allowed, but
items can be addressed at negotiation stage, or there are the RFPs where
the language must stand as is, no negotiation or changes allowed.
In this case, items can be addressed at the post award negotiation stage. AASHTO is
confidant that a workable solution for any team with a university can be achieved.
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