Most systems allow you to select 'only respond once to each sender', which should prevent the problem.
With our old system, I once had half a million emails (truly!) in my inbox as my out of office responded to someone else's ad infinitum.
Jenny

Sent from my HTC

----- Reply message -----
From: "h+t--friends-request@chrispy.net" <h+t--friends-request@chrispy.net>
To: "h+t--friends@ryoko.chrispy.net" <h+t--friends@ryoko.chrispy.net>
Subject: H+T--Friends Digest, Vol 27, Issue 4
Date: Sat, Jul 13, 2013 6:01 pm



Send H+T--Friends mailing list submissions to
        h+t--friends@ryoko.chrispy.net

To subscribe or unsubscribe via the World Wide Web, visit
        http://ryoko.chrispy.net/mailman/listinfo/h+t--friends
or, via email, send a message with subject or body 'help' to
        h+t--friends-request@ryoko.chrispy.net

You can reach the person managing the list at
        h+t--friends-owner@ryoko.chrispy.net

When replying, please edit your Subject line so it is more specific
than "Re: Contents of H+T--Friends digest..."


Today's Topics:

   1. Re: Out of Office Meltdown (Jacky Grimshaw)
   2. Re: Out of Office Meltdown (Patrisha Piras)
   3. Re: Out of Office Meltdown (Jacky Grimshaw)
   4. Re: Out of Office Meltdown (Krishnan Viswanathan)


----------------------------------------------------------------------

Message: 1
Date: Fri, 12 Jul 2013 12:23:56 -0500
From: Jacky Grimshaw <jacky@cnt.org>
Subject: Re: [H+T--Friends] Out of Office Meltdown
To: TRB Health and Transportation <h+t--friends@chrispy.net>
Message-ID:
        <7765EF92B5DF2549909AFDA12EF82DF99189C68840@zartan.cntprojects.org>
Content-Type: text/plain; charset="us-ascii"

MY office's IT staff blocked emails from the sender after I had tried everything else.

Jacky Grimshaw
Vice President for Policy
773-269-4033 Phone
773-278-3840 Fax

Support CNT!



Follow CNT on Facebook and Twitter.
Learn how to save money on utility bills at CNT Energy.
You can also subscribe to our monthly newsletter here.


-----Original Message-----
From: h+t--friends-bounces@chrispy.net [mailto:h+t--friends-bounces@chrispy.net] On Behalf Of Cecilia.Ho@dot.gov
Sent: Friday, July 12, 2013 9:41 AM
To: h+t--friends@chrispy.net
Subject: Re: [H+T--Friends] Out of Office Meltdown

Ed-- I ended up unsubscribing from the listserv  to stop the email from coming in. 

Cecilia

-----Original Message-----
From: h+t--friends-bounces@chrispy.net [mailto:h+t--friends-bounces@chrispy.net] On Behalf Of Ed Christopher
Sent: Friday, July 12, 2013 10:15 AM
To: TRB Health and Transportation
Subject: [H+T--Friends] Out of Office Meltdown

I am the list administrator so let me first apologize for the meltdown yesterday.  Apparently Rajiv's "out of office" automatic response was not recognizing that it was causing a massive loop. I was surprised to see it happen since most email systems now have protections so infinite loops do not happen.  Technically it was either a poorly configured mailer or a purposeful out-of-office configuration that responds to every email forgetting that we get email from entities other than just people.

So how do we prevent it from happening again?  First, on your end make sure to check the setting in you out of office responders.  They are all different but there is usually a place where you can put exceptions in for who gets a response. I am sure no one on this list cares when you are out of the office.

On my end when I see people whose out of office response hits the list I go and put them under moderation.  What that means is when they post it gets delayed since I have to review it.  This is a manual process and sometimes hours can go buy before I check my email and review moderated posts.  I am also working to get one or two more administrators.

What I did yesterday, once I realized the melt down was happening was to shut down the list from all traffic.  I needed to let everything settle down.  I am not sure exactly when it all started but it was going on for about an hour or more before I realized it.  I was working offline and not monitoring email.

Again, I apologize and I feel bad that several people unsubscribed as a result.  Hopefully they will find their back.  Finally, if you use out of office responders take a look at all the configuration settings.  If anyone knows more about configuration settings and wants to share what people can do I am sure folks on this list would be happy to hear.

Remember if I see your out of office response get posted you will go under moderation.

--
Ed Christopher
708-283-3534 (V)
708-574-8131 (cell)

FHWA RC-TST-PLN
4749 Lincoln Mall Drive, Suite 600
Matteson, IL  60443
_______________________________________________
H+T--Friends mailing list
H+T--Friends@ryoko.chrispy.net
http://ryoko.chrispy.net/mailman/listinfo/h+t--friends

_______________________________________________
H+T--Friends mailing list
H+T--Friends@ryoko.chrispy.net
http://ryoko.chrispy.net/mailman/listinfo/h+t--friends



------------------------------

Message: 2
Date: Fri, 12 Jul 2013 11:05:20 -0700
From: Patrisha Piras <patpiras@sonic.net>
Subject: Re: [H+T--Friends] Out of Office Meltdown
To: TRB Health and Transportation <h+t--friends@chrispy.net>
Message-ID: <F29E974A-FC7A-4DE7-B623-7555B4C0C52E@sonic.net>
Content-Type: text/plain;       charset=us-ascii

Once the mess got up past 50 messages yesterday I called the two people listed on Rajiv's outgoing message (since I'm fairly local) and forwarded to them what the message said. I got the response that the San Francisco HR department was refusing to block the buildup and transmittal of outgoing messages.

So I hope that Rajiv is okay.  He's been a thoughtful and articulate professional, and has been a staunch provider of useful health-related input during our recent Bay Area RTP process.

On Jul 12, 2013, at 10:23 AM, Jacky Grimshaw <jacky@cnt.org> wrote:

> MY office's IT staff blocked emails from the sender after I had tried everything else.
>
> Jacky Grimshaw
> Vice President for Policy
> 773-269-4033 Phone
> 773-278-3840 Fax
>
> Support CNT!
>
>
> -----Original Message-----
> From: h+t--friends-bounces@chrispy.net [mailto:h+t--friends-bounces@chrispy.net] On Behalf Of Cecilia.Ho@dot.gov
> Sent: Friday, July 12, 2013 9:41 AM
> To: h+t--friends@chrispy.net
> Subject: Re: [H+T--Friends] Out of Office Meltdown
>
> Ed-- I ended up unsubscribing from the listserv  to stop the email from coming in. 
>
> Cecilia
>
> -----Original Message-----
> From: h+t--friends-bounces@chrispy.net [mailto:h+t--friends-bounces@chrispy.net] On Behalf Of Ed Christopher
> Sent: Friday, July 12, 2013 10:15 AM
> To: TRB Health and Transportation
> Subject: [H+T--Friends] Out of Office Meltdown
>
> I am the list administrator so let me first apologize for the meltdown yesterday.  Apparently Rajiv's "out of office" automatic response was not recognizing that it was causing a massive loop. I was surprised to see it happen since most email systems now have protections so infinite loops do not happen.  Technically it was either a poorly configured mailer or a purposeful out-of-office configuration that responds to every email forgetting that we get email from entities other than just people.
>
> So how do we prevent it from happening again?  First, on your end make sure to check the setting in you out of office responders.  They are all different but there is usually a place where you can put exceptions in for who gets a response. I am sure no one on this list cares when you are out of the office.
>
> On my end when I see people whose out of office response hits the list I go and put them under moderation.  What that means is when they post it gets delayed since I have to review it.  This is a manual process and sometimes hours can go buy before I check my email and review moderated posts.  I am also working to get one or two more administrators.
>
> What I did yesterday, once I realized the melt down was happening was to shut down the list from all traffic.  I needed to let everything settle down.  I am not sure exactly when it all started but it was going on for about an hour or more before I realized it.  I was working offline and not monitoring email.
>
> Again, I apologize and I feel bad that several people unsubscribed as a result.  Hopefully they will find their back.  Finally, if you use out of office responders take a look at all the configuration settings.  If anyone knows more about configuration settings and wants to share what people can do I am sure folks on this list would be happy to hear.
>
> Remember if I see your out of office response get posted you will go under moderation.
>
> --
> Ed Christopher
> 708-283-3534 (V)
> 708-574-8131 (cell)
>
> FHWA RC-TST-PLN
> 4749 Lincoln Mall Drive, Suite 600
> Matteson, IL  60443
> _______________________________________________
> H+T--Friends mailing list
> H+T--Friends@ryoko.chrispy.net
> http://ryoko.chrispy.net/mailman/listinfo/h+t--friends
> ______________________________



------------------------------

Message: 3
Date: Fri, 12 Jul 2013 13:43:26 -0500
From: Jacky Grimshaw <jacky@cnt.org>
Subject: Re: [H+T--Friends] Out of Office Meltdown
To: TRB Health and Transportation <h+t--friends@chrispy.net>
Message-ID:
        <7765EF92B5DF2549909AFDA12EF82DF99189C688E9@zartan.cntprojects.org>
Content-Type: text/plain; charset="us-ascii"

Well the their hr department is not as cooperative as my IT staff!!!    

Jacky Grimshaw
Vice President for Policy
773-269-4033 Phone
773-278-3840 Fax

Support CNT!



Follow CNT on Facebook and Twitter.
Learn how to save money on utility bills at CNT Energy.
You can also subscribe to our monthly newsletter here.


-----Original Message-----
From: h+t--friends-bounces@chrispy.net [mailto:h+t--friends-bounces@chrispy.net] On Behalf Of Patrisha Piras
Sent: Friday, July 12, 2013 1:05 PM
To: TRB Health and Transportation
Subject: Re: [H+T--Friends] Out of Office Meltdown

Once the mess got up past 50 messages yesterday I called the two people listed on Rajiv's outgoing message (since I'm fairly local) and forwarded to them what the message said. I got the response that the San Francisco HR department was refusing to block the buildup and transmittal of outgoing messages.

So I hope that Rajiv is okay.  He's been a thoughtful and articulate professional, and has been a staunch provider of useful health-related input during our recent Bay Area RTP process.

On Jul 12, 2013, at 10:23 AM, Jacky Grimshaw <jacky@cnt.org> wrote:

> MY office's IT staff blocked emails from the sender after I had tried everything else.
>
> Jacky Grimshaw
> Vice President for Policy
> 773-269-4033 Phone
> 773-278-3840 Fax
>
> Support CNT!
>
>
> -----Original Message-----
> From: h+t--friends-bounces@chrispy.net [mailto:h+t--friends-bounces@chrispy.net] On Behalf Of Cecilia.Ho@dot.gov
> Sent: Friday, July 12, 2013 9:41 AM
> To: h+t--friends@chrispy.net
> Subject: Re: [H+T--Friends] Out of Office Meltdown
>
> Ed-- I ended up unsubscribing from the listserv  to stop the email from coming in. 
>
> Cecilia
>
> -----Original Message-----
> From: h+t--friends-bounces@chrispy.net [mailto:h+t--friends-bounces@chrispy.net] On Behalf Of Ed Christopher
> Sent: Friday, July 12, 2013 10:15 AM
> To: TRB Health and Transportation
> Subject: [H+T--Friends] Out of Office Meltdown
>
> I am the list administrator so let me first apologize for the meltdown yesterday.  Apparently Rajiv's "out of office" automatic response was not recognizing that it was causing a massive loop. I was surprised to see it happen since most email systems now have protections so infinite loops do not happen.  Technically it was either a poorly configured mailer or a purposeful out-of-office configuration that responds to every email forgetting that we get email from entities other than just people.
>
> So how do we prevent it from happening again?  First, on your end make sure to check the setting in you out of office responders.  They are all different but there is usually a place where you can put exceptions in for who gets a response. I am sure no one on this list cares when you are out of the office.
>
> On my end when I see people whose out of office response hits the list I go and put them under moderation.  What that means is when they post it gets delayed since I have to review it.  This is a manual process and sometimes hours can go buy before I check my email and review moderated posts.  I am also working to get one or two more administrators.
>
> What I did yesterday, once I realized the melt down was happening was to shut down the list from all traffic.  I needed to let everything settle down.  I am not sure exactly when it all started but it was going on for about an hour or more before I realized it.  I was working offline and not monitoring email.
>
> Again, I apologize and I feel bad that several people unsubscribed as a result.  Hopefully they will find their back.  Finally, if you use out of office responders take a look at all the configuration settings.  If anyone knows more about configuration settings and wants to share what people can do I am sure folks on this list would be happy to hear.
>
> Remember if I see your out of office response get posted you will go under moderation.
>
> --
> Ed Christopher
> 708-283-3534 (V)
> 708-574-8131 (cell)
>
> FHWA RC-TST-PLN
> 4749 Lincoln Mall Drive, Suite 600
> Matteson, IL  60443
> _______________________________________________
> H+T--Friends mailing list
> H+T--Friends@ryoko.chrispy.net
> http://ryoko.chrispy.net/mailman/listinfo/h+t--friends
> ______________________________

_______________________________________________
H+T--Friends mailing list
H+T--Friends@ryoko.chrispy.net
http://ryoko.chrispy.net/mailman/listinfo/h+t--friends



------------------------------

Message: 4
Date: Fri, 12 Jul 2013 10:59:36 -0400
From: Krishnan Viswanathan <krisviswanathan@gmail.com>
Subject: Re: [H+T--Friends] Out of Office Meltdown
To: TRB Health and Transportation <h+t--friends@chrispy.net>
Message-ID:
        <CAHOwec8w4a2fOEn7AjxtGjOGv0WfM9-iVk2Un++WNMrZLUpaig@mail.gmail.com>
Content-Type: text/plain; charset="iso-8859-1"

Here are some links to set OOF exceptions. Given that Outlook is the
predominant mail system I am confining my response to Outlook.

http://www.msoutlook.info/question/260

http://superuser.com/questions/108097/how-do-i-stop-outlook-out-of-office-from-replying-to-certain-addresses



On Fri, Jul 12, 2013 at 10:40 AM, <Cecilia.Ho@dot.gov> wrote:

> Ed-- I ended up unsubscribing from the listserv  to stop the email from
> coming in.
>
> Cecilia
>
> -----Original Message-----
> From: h+t--friends-bounces@chrispy.net [mailto:
> h+t--friends-bounces@chrispy.net] On Behalf Of Ed Christopher
> Sent: Friday, July 12, 2013 10:15 AM
> To: TRB Health and Transportation
> Subject: [H+T--Friends] Out of Office Meltdown
>
> I am the list administrator so let me first apologize for the meltdown
> yesterday.  Apparently Rajiv's "out of office" automatic response was not
> recognizing that it was causing a massive loop. I was surprised to see it
> happen since most email systems now have protections so infinite loops do
> not happen.  Technically it was either a poorly configured mailer or a
> purposeful out-of-office configuration that responds to every email
> forgetting that we get email from entities other than just people.
>
> So how do we prevent it from happening again?  First, on your end make
> sure to check the setting in you out of office responders.  They are all
> different but there is usually a place where you can put exceptions in for
> who gets a response. I am sure no one on this list cares when you are out
> of the office.
>
> On my end when I see people whose out of office response hits the list I
> go and put them under moderation.  What that means is when they post it
> gets delayed since I have to review it.  This is a manual process and
> sometimes hours can go buy before I check my email and review moderated
> posts.  I am also working to get one or two more administrators.
>
> What I did yesterday, once I realized the melt down was happening was to
> shut down the list from all traffic.  I needed to let everything settle
> down.  I am not sure exactly when it all started but it was going on for
> about an hour or more before I realized it.  I was working offline and not
> monitoring email.
>
> Again, I apologize and I feel bad that several people unsubscribed as a
> result.  Hopefully they will find their back.  Finally, if you use out of
> office responders take a look at all the configuration settings.  If anyone
> knows more about configuration settings and wants to share what people can
> do I am sure folks on this list would be happy to hear.
>
> Remember if I see your out of office response get posted you will go under
> moderation.
>
> --
> Ed Christopher
> 708-283-3534 (V)
> 708-574-8131 (cell)
>
> FHWA RC-TST-PLN
> 4749 Lincoln Mall Drive, Suite 600
> Matteson, IL  60443
> _______________________________________________
> H+T--Friends mailing list
> H+T--Friends@ryoko.chrispy.net
> http://ryoko.chrispy.net/mailman/listinfo/h+t--friends
>
> _______________________________________________
> H+T--Friends mailing list
> H+T--Friends@ryoko.chrispy.net
> http://ryoko.chrispy.net/mailman/listinfo/h+t--friends
>



--
Krishnan Viswanathan
5628 Burnside Circle
Tallahassee FL 32312
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://ryoko.chrispy.net/pipermail/h+t--friends/attachments/20130712/57f949c2/attachment-0001.html

------------------------------

_______________________________________________
H+T--Friends mailing list
H+T--Friends@ryoko.chrispy.net
http://ryoko.chrispy.net/mailman/listinfo/h+t--friends


End of H+T--Friends Digest, Vol 27, Issue 4
*******************************************